In this part of the Project Management Review (PMR), you provide the high level data for a project. You start by clicking on the “+” (with description Create a new Project) in the lower right corner to create a new project. Clicking that button, brings up the dialog that you see on the right.
In the Project Name, you need to name this project. This name should be relative short and clear, so that looking at the name gives you a good idea what this project is. The description can be longer, and should contains some more details about this project.
After you have created a new project, IBP makes that the selected project in the top left corner. The name of the current selected project is always visible in status bar as Current Project.
Set Project Start Date
In the Set Project Start Date you need to enter the first period in which this project is active or planned to become active.
Funnel Stage Definition
In the Funnel Stage Definition, you will describes the project time line and expectations. Each project has five stages that will be executed sequentially:
II Business Case
IV Test & Value
The color of the vertical, colored bar at the left side of each stage name in the table will be used throughout IBP as the color to indicate the various phases.
There are there three elements that you can/need to change: (As you know, values that can be changed are colored blue)
Funnel Stage Length
Funnel Stage Success
Actual End Date (Optional)
The Funnel Stage Length is the duration, in periods (months), of this stage. This combined with the Project Start Date determines the Expected End Date. As the project progresses, you can use the “Actual End Date” to indicate that a phase is completed successfully.
In reality each project comes with uncertainty around its success. Not all projects that are started will reach the end. In some cases, a project is terminated after the first stage, while other projects will reach much further in the project plan. The Funnel Stage Success is the change that you reach the end of this stage successfully, after it has started. The Total Success is the change that you reach the end of this stage, taking into account the change that you will not reach the start of this phase. The change that you reach the start of this phase is determined by Change to Reach. The Change to Reach is important, because it determines the change that you will need to use the resources that are allocated to this phase or the change that you reach the revenue that are planned for this stage.
IBP colors the background of Expected End Date and Actual End Date light red when the Expected End Date is in the past and the Actual End Date has not been filled in. The reason is that at this point, the project is late and the user needs to investigate this.
The Project Start Date combined with the Funnel Stage Length creates a timeline of the project, so that you can see when the various stages are planned.
Project Fixed Cost
In this table, you can enter the fixed cost, per period, of the project that should be taken into account. The values that are entered here, will be added as costs to the model in later stages and can help you determine if this project is still profitable and therefor can help you decide to terminate a project.
Actions are needed to complete a project, and these actions can be stored in the Action List. You can add an action by clicking on the Widget Action icon and select “+ Add an Action”. This adds a line to the table where you can fill in the details of this action.
The purpose of the project assumptions is to records your thoughts and considerations with respect to this project. What was your reasoning? Why did you decide something? This should help you recall your considerations if you look at this project a few months from now.
You can record these assumptions in the table Assumptions on this page, but you can also access this via the Project Assumptions on the status bar. This item is available on all the pages of the Project Management Review phase of IBP.
You can place a project on hold by clicking on the “On Hold” page action. This brings up the page that you see on the left. In here, you select the period in which you place this on hold. Once you select that, you see the impact of that on the right. Here you see the products that were in that project, and what Demand, Revenue and Margin will not be realized (at least for now). If you want to remove the hold, just select the empty date in the drop down list.